General Safety Programs – UBC Employee Information

Contractor Safety

It is the intent of UBC to provide a safe, healthy and secure environment for all members of its faculty, staff, students and visitors.  It is the responsibility of contractors to ensure that project work is performed in a safe manner and that it is in compliance with British Columbia Occupational Health and Safety regulations, any other applicable provincial and/or federal laws and/or regulations, and any UBC policies, procedures and and other requirements that may apply.

The university expectations are that contractors will train, supervise and direct their employees to be mindful of the safety of UBC’s students, faculty, employees, neighbours and property when performing work on UBC Okanagan’s premises. The UBC Okanagan Contractor Safety and Orientation Manual is provided to identify specific responsibilities, communicate the availability of hazard information for university properties and to outline UBC Okanagan safety and environment procedures.

Each contractor must be familiar with all current legislation pertaining to the work and will be responsible to follow and enforce such legislation.  Contractors should also refer to the UBC Technical Guidelines for additional information.


Notice of Project & Project Impact Assessment

All new construction and renovation projects must be assessed to determine potential health, safety and environmental impacts.  A Notice of Project & Project Impact Assessment must be completed, and all identified impacts must be reviewed and approved by Facilities Management and Risk Management Services. This approval must be obtained prior to the commencement of the project to ensure proper action has been taken.   All projects will be assessed on an individual basis. It is the responsibility of the Project Manager or University representative (i.e. Properties Trust, Campus Planning) to ensure the assessment is accurately completed and that appropriate action is taken to minimize disruption and protect faculty, staff, students, children, visitors, and animals.

Once the assessment is approved, Facilities Management will circulate the information to those impacted by the project.   Please note that it is recommended that assessments be submitted 2 weeks prior to the anticipated project start date to ensure adequate time for project review.


Utility Criticality Assessment for Researchers

The purpose of the criticality assessment is to protect research assets through the assurance of essential utilities within the laboratory environment during disruptive or emergency events (i.e. power outage, flood). Information provided through the Criticality Assessment by the Principal Investigator (PI) will be used so that Facilities Management can develop strategies and risk reduction recommendations to mitigate potential losses.


Fall Protection

UBC Okanagan has implemented a Fall Protection Work Procedure for workers who will be working at heights or who may be exposed to a fall.  This procedure is to be used by all UBC Okanagan personnel to ensure that where there is the potential hazard of a fall, the work can be carried out without undue risk to the workers.  All workers must be knowledgeable of fall protection requirements and be trained in the selection and use of the appropriate procedures and equipment.  A Fall Protection Plan may be required prior to work commencement and submitted to the Facilities Management for approval.


Hot Work and Dust Program

The purpose of the Hot Work & Dust Program is to protect personnel and property at UBC Okanagan from a fire caused by hot work or dust production. Hot works refers to work that involves open flames or work that produces heat, sparks or dust that may affect the fire alarm system. Such operations include but are not limited to welding, soldering, brazing, cutting, coring, grinding, adhesive bonding, thermal spraying, riveting, chipping and thawing pipes.

This procedure defines the responsibilities and requirements for performing hot work and establishes controls through the use of a hot work permit and checklist which must be completed prior to work commencement and submitted to the Facilities Management as well as the Risk Management Services office.  It establishes the means to assess the work area and the planned hot work activity to ensure sufficient and necessary controls are in place to prevent a fire.  Hot work will only be performed in areas that are or have been made fire safe.


Rooftop Access

The Rooftop Access Procedure applies to all persons who may be required to work in or require access to rooftops.  It is mandatory that all work carried out on the rooftops be done in compliance with this and other relevant work procedures.

Workers, contractors, and others that require access must be fully trained and knowledgeable of the issues and work procedures associated with rooftop access. The Rooftop Access Application Form must be completed and submitted to the Facilities Management prior to access.  Facilities Management must approve all applications prior to entry and has the authority to prohibit access if unsafe conditions exist.


Working Alone/In Isolation

In compliance with WorkSafe BC, UBC Okanagan has implemented a Working Alone Procedure.  Detailed information can be found here along with a Risk Assessment Form for working alone or in isolation.


Isolation and Lockout

Lockout is the use of a lock or locks to render machinery or equipment inoperable or to isolate an energy source.  Isolation is the separation of an energy-isolating device from machinery or equipment by means of a gap, barrier, blind, blank, or similar means.

The purpose of the Isolation and Lockout Work Procedure is to prevent an energy-isolating device (such as a switch, circuit breaker, or valve) from accidentally or inadvertently being operated while workers are performing maintenance or repairs on machinery or equipment.

At UBC Okanagan, the Isolation and Lockout Work Procedure applies to any work being carried out on machinery or systems, including items that are powered, pressured, or energized, or to any situation where a device is required to be put in place so that work can be carried out safely.  This procedure is mandatory and will be strictly enforced.


Excavations

This Work Procedure (WP) covers all excavation work performed on the University of British Columbia’s Okanagan Campus (UBCO).  The Excavation Work Procedure is designed to ensure that underground utilities are not damaged during any type of excavation (digging) being performed on campus.

Is is mandatory that all excavation work carried out on campus be done in compliance with this and other relevant work procedures.

Facilities Management must approve all applications prior to commencement of any excavation and has the authority to prohibit access if unsafe conditions exist.